RFP: Base Camp Services
Request for Proposals for Base Camp and Logistics Services
RFP No. 2023-TEMC01
Issued: June 30, 2023
Proposals Due: July 26, 2023, 5:00 p.m. EST
Tideland EMC is an electric cooperative that distributes electric power to its 24,000 member-consumers (“Members”) six coastal counties in Northeastern NC including Dare, Hyde, Washington, Beaufort, Pamlico, and Craven counties. Residents and Businesses in our rural coastal communities live closest to the Cities of Washington, New Bern, and Manteo, NC. The City of Washington, NC is a general geographic center of our service area geography from North to South and divided in half by the Pamlico River.
Tideland EMC is seeking proposals to establish a single contract, effective July 28, 2023 through December 30, 2025, for a single qualified and experienced contractor to provide Base Camp and Logistics Services (the “Services”) to address emergency circumstances AFTER impact from natural disaster in 2023, 2024, or 2025. The Services are described in detail in Exhibit A to the Request for Proposals (“RFP”). The identified base camp site Exhibit B (separate pdf file) is a 5 acre asphalt location on the campus of Beaufort County Community College in Washington, NC. The contractor shall provide personnel, equipment, plans, procedures, and other materials and capabilities necessary to perform the Services. Respondents with experience in providing temporary housing, dining, sanitation, and related facilities as quickly as possible once conditions are deemed to be safe for recovery after impact.
Each proposal shall document the contractor’s familiarity with documentation specific to actual tasks and actual costs such that Tideland EMC may (first) pay the contractor for services provided and (second) seek reimbursement from Federal Emergency Management Agency (“FEMA”), as well as other federal, state, and local guidelines and regulations as they relate to the "Services".
The successful Respondent will execute a Master Services Agreement (“MSA”) for the provision of the Services with Tideland EMC. Tideland EMC is responsible for paying a chosen contractor for actual services upon "activation" of the MSA. Tideland EMC may share capacity within the Services provided at the base camp site with other organizations via mutual aid agreements, but Tideland EMC is solely responsible for payment to the chosen contractor after verifying the accuracy of invoices within a reasonable time period. Tideland EMC may choose to reject all proposals. In the aftermath of natural disaster impacts that qualify for a federal disaster declaration, a chosen contractor is responsible for providing detailed information regarding tasks completed and costs at the request of Tideland EMC. All work must therefore be completed in compliance with FEMA’s rules and guidance, as well as Federal laws, regulations, executive orders, and the federal cost principles at 2 C.F.R. Part 200. Tideland EMC, however, reserves the right to "activate" the MSA solely at the option of Tideland EMC whether or not the aftermath of the event results in a federal disaster declaration.
Proposals are due by 5:00 pm EST on July 26, 2023.
Further instructions for proposal submission are contained in the RFP. Interested persons or entities may obtain a copy of the RFP on Tideland EMC's website or by emailing Tideland's general manager and chief executive officer Paul Spruill. Respondents shall submit one electrionic PDF proposal to Paul Spruill.
THE SUBJECT LINE OF THE SUBMITTAL CORRESPONDENCE MUST STATE “RFP #2023-TEMC01 Submittal.”
